Vendor Analyst

TO APPLY:

PLEASE SEND YOUR CV TO [email protected] WITH THE SUBJECT LINE ‘BCC Application – Vendor Analyst’

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We are looking for a Vendor Analyst with a financial and account management background to join us. Operating in a fast-moving and at times ambiguous environment, this role supports the Senior Vendor Manager, working across multiple finance and vendor related projects enabling the business to drive strategic growth and cost savings.

This role encompasses strategic support, vendor liaison, financial operations and compliance management, working closely with Finance, Legal, IT, Engineering, Product, Marketing, Insights & CX leadership as well as parent company Etsy and their Strategic Sourcing team, to support Depop on all things related to our external suppliers.

This cross-functional role will report into the Senior Vendor Manager, which sits within Depop’s Product & Technical Operations function.

Key Responsibilities:

1. Vendor/Supplier Liaison:

• Act as a point of contact and maintain relationships with vendors and third parties used across Depop
• Collaborate with senior internal stakeholders including – Marketing, CX, IT, Product, Engineering, Legal, InfoSec, Finance and Procurement to maintain vendor contracts and commercial agreements.

2. Supplier and Financial Operations:

• Forecast, monitor, and track financial spends and budgets across Product & Engineering, raising necessary purchase orders, working with Finance to ensure invoices are accurate and paid, troubleshooting and resolving issues with relevant teams when they arise
• Maintain and update the contracts calendar and outsourcing tracker.
• Create and manage requests for vendor due diligence, ensuring timely final approval
• Ensure compliance and auditability by periodically reaching out to vendors for reporting (e.g. SOX Compliance), reviewing and sharing any findings
• Coordinate with Talent, People, and IT Support teams to ensure effective recruitment, onboarding, and offboarding of contractors and outsourcers.

3. Collaboration and Communication:

• Proactively collaborate across the company to identify and track timelines and dependencies, mitigate risks and issues, build clear lines of communication, and ensure transparency of status.
• Build trusted relationships internally and externally, maintaining a customer service mentality.

Requirements

• Proactive and approachable, have a customer service mentality and can quickly build trusted relationships internally and externally
• Good head for numbers and analytical skills, with experience managing and maintaining budgets, contracts and purchase orders
• Good communication, stakeholder management and relationship building skills, and use them to ensure visibility and collaboration across organisational, technical and functional boundaries
• Highly collaborative, able to gather information from others with minimal impact / oversight and are comfortable owning discrete deliverables
• Comfortable working in ambiguity and can identify, surface and resolve risks and uncertainty
• Work autonomously, are proactive and able to problem-solve in order to optimise systems and processes
• An empathetic, clear communicator and active listener
• A growth mindset and actively seek and give feedback, continuously improve and share learnings with your peers

Nice to have:

• Experience working in a fast paced, scale up environment or consultancy
• Experience with financial and compliance requirements